Top Routes to Ship Cargo from China to Poland

Railway Freight

• Xi’an to Małaszewicze 
• Chengdu to Małaszewicze 
• Zhengzhou to Małaszewicze 
• Chongqing to Małaszewicze
• Yiwu to Małaszewicze 

Sea Freight

• Shanghai, Ningbo, Shenzhen, Qingdao, or Tianjin to Gdańsk, Gdynia, Szczecin
• Shanghai, Shenzhen to Hamburg, then to Poland
• Ningbo, Qingdao to Rotterdam, then to Poland

Air Freight

• Shanghai (PVG), Guangzhou (CAN), or Shenzhen (SZX) to Warsaw (WAW)
• Hong Kong (HKG) to Frankfurt (FRA), then to Poland
• Shanghai (PVG) to Leipzig (LEJ), then to Poland
• Guangzhou (CAN) to Amsterdam (AMS), then to Warsaw

What Documents Are Required for Shipping from China to Poland?

China Customs

• Commercial Invoice: declaration of product name, quantity, value, and information of sellers and buyers
• Packing List: declaration of product packaging
• Export Declaration: for official export declaration
• Shipping Instruction: proof of legal shipment
• Other Possible Documents: export licenses, commodity inspection documents, MSDS, CE certificates, etc.

Polish Customs

• Commercial Invoice: import value declaration and tax calculation
• Packing List: check the actual arrival status of the cargo
• Bill of Lading/Air Waybill / Rail Waybill: proof of transportation contract and route
• Import Customs Declaration: for official import declaration
• EORI Number: for customs clearance registration
• VAT Number (if required): for calculation and payment of VAT
• Product Compliance Documents (if required): CE certificates, RoHS inspection reports, EU-compliant technical documents, and other safety certifications

You may find that multiple, complicated documents are required for customs clearance. Whether in China or Poland, it will consume a large amount of your time and energy. But do not worry about it! DFH Logistics is always at your service. 

Choose our customs clearance services, and we will handle the entire process on your behalf and do it perfectly. Thus, you will never have to worry about cargo delays caused by customs clearance.

Where Can You Deliver My Cargo in Poland?

Our logistics delivery covers the whole of Poland. When your cargo arrives in Poland, we can distribute it to major cities such as Warsaw, Kraków, Łódź, Wrocław, Gdańsk, Poznań, Katowice, Lublin, etc.

In addition to major cities, we can also deliver your cargo to industrial zones, e-commerce warehouses, fulfillment centers, and wholesale markets.

If you want transport to neighboring countries, we still offer optional services. Countries such as Germany, the Czech Republic, Slovakia, or Lithuania are available.

DDP vs DDU in Shipping from China to Poland

The key difference between DDP and DDU lies in who is responsible for the customs clearance, tariffs, and VAT. 

With DDP (Delivered Duty Paid), your freight forwarder will handle customs clearance, global freight shipping, and pay taxes and duties. You do not have to contact China or Poland Customs yourself. The entire transportation process will also be hassle-free. 

In DDU, after arriving in Poland, you need to contact and handle customs clearance yourself. DDU has lower freight costs, but you need to pay import duties and additional fees yourself after arrival. If you are not familiar with the customs clearance process, it may take up a significant amount of time. 

DFH Logistics is available for both services. But if you choose the DDP model, we offer a transparent, one-stop global logistics experience, ensuring efficient cargo transportation to Poland. 

Factors Affecting Transit Times from China to Poland

Transportation Methods

Different transportation modes inherently have different transit times. Air freight is the fastest. Rail transportation reaches a balance between stability and transit time. If your cargo is not urgent and in large volumes, you can choose sea freight.

Route Choices

If your cargo needs to pass through transshipment ports or countries such as Germany or the Netherlands, it may result in additional time and uncertainty. Direct routes to Poland are more stable with shorter transit times.

Consolidations

FCL and LCL will also affect the transit time. LCL requires waiting for cargo consolidation before leaving China and deconsolidation in Germany, resulting in longer times. Besides, the efficiency of pickups, warehousing, container loading, and document handling also affects the shipping time.

Port and Rail Congestion

In sea and railway freight, congestion may cause delays. Ports in China and Europe may experience delays in queuing, loading, and unloading during peak seasons, prolonging transit time. In railway freight, congestion may also occur at the Małaszewicze terminal, resulting in longer transshipment.

Cargo Characteristics

Different types of cargo require various operational times for consolidation, loading, and other processes. For example, large or overweight cargo needs extra loading arrangements and reinforcements. Some special products, such as battery-powered cargo and batteries, require stricter inspection, increasing the time for customs clearance.

Weather Conditions

The weather can directly affect global transportation. Severe weather, such as storms, heavy snows, or typhoons, may result in the suspension of port operations, flight delays, or adjustments to railway operations. Thus, the transportation time can be prolonged. 

When arranging shipments, try to avoid seasons with a high incidence of extreme weather. You can also reserve some buffer time for possible delays, especially in winter and typhoon seasons.

Seasonal Changes

There are peak seasons in global logistics. In peak seasons, shipping space will be tight, and costs will be high. The possible congestion may also cause delays in deliveries. If your cargo is quite time-sensitive, it is recommended to arrange shipment in advance to avoid peak seasons.

Efficiency of Customs Clearance

If documents for customs clearance are insufficient or incorrect, cargo deliveries may take longer. Your cargo may also be subject to random inspection by Polish Customs. To avoid potential delays, you can prepare complete documents in advance to improve customs clearance efficiency.

How Long Does It Take to Ship Cargo from China to Poland?

Railway Freight

• Xi’an to Małaszewicze: about 16–24 days
• Chengdu to Małaszewicze: about 17–25 days
• Zhengzhou to Małaszewicze: about 16–23 days
• Chongqing to Małaszewicze: about 18–26 days
• Yiwu to Małaszewicze: about 18–28 days
• Małaszewicze to Warsaw: about 1–3 days
• Małaszewicze to Łódź: about 1–2 days
• Małaszewicze to Kraków: about 1–3 days

Sea Freight

• Shanghai to Gdańsk Port: about 30–40 days
• Ningbo to Gdańsk Port: about 31–42 days 
• Shanghai to Hamburg, then to Poland: about 32–45 days
• Shenzhen to Hamburg, then to Poland: about 33–48 days
• Ningbo to Rotterdam, then to Poland: about 33–47 days
• Qingdao to Rotterdam, then to Poland: about 35–50 days
• Shenzhen to Antwerp, then to Poland: about 35–49 days

Air Freight

• Shanghai (PVG) to Warsaw (WAW): 5–8 days
• Guangzhou (CAN) to WAW: 5–9 days
• Shenzhen (SZX) to WAW: 5–10 days
• Hong Kong (HKG) to WAW: 4–7 days
• PVG to Frankfurt (FRA), then to WAW: 6–10 days
• CAN to Amsterdam (AMS), then to WAW: 6–11 days
• SZX to Leipzig (LEJ) to Poland: 6–10 days

How Much Does It Cost to Ship from China to Poland?

In addition to basic transit fees, there are additional costs, including documentation and handling fees, origin charges in China, destination charges in Poland, taxes and duties, carrier surcharges, and other conditional costs. 

An unreliable freight forwarder may deliberately conceal the true costs of the entire process, whereas with DFH, you do not have to worry about this. We have a service satisfaction rate of up to 99%. Thus, you can totally trust us to be your freight forwarder. We offer a transparent quotation, ensuring you have no additional costs in subsequent processes.

How to Choose Transportation Methods from China to Poland?

Cargo You Can Ship from China to Poland

• Apparel and textiles: clothes, shoes, bags, suitcases, household textiles, and related accessories, etc.
• Home and consumer goods: kitchenware, home decorations, small plastic products, daily necessities, and household items
• E-commerce and wholesale products: e-commerce hot products, SKU small-parcel products, restocks, etc.
• Electronics and electrical cargo: LED screens, lighting products, consumer electronics and accessories, power cables, small digital devices, industrial electronic components, etc.
• Machinery and hardware: industrial machinery, automatic devices, hardware, mechanical and industrial components, etc.
• Industrial and general cargo: industrial raw materials, semi-finished products, packaging materials, commercial products, B2B wholesale cargo, etc.

Cargo Prohibited Shipping from China to Poland

• Illegal goods: drugs, illegal medicines, psychotropic substances, smuggled goods, crime-related goods, terrorism-related goods, etc.
• Counterfeit goods: fake branded products, counterfeit products, unauthorized products, etc.
• Dangerous goods: flammables, explosives, dangerous chemicals, etc.
• EU-restricted imports: unapproved medical devices, biological samples, electronics without CE certificates, etc.

What Should I Prepare Before Shipping from China to Poland?

Before shipping from China to Poland, you’ll need to prepare product information, a commercial invoice, a packing list, consignee details, and relevant certification documents. Confirming this information in advance can help the freight forwarder arrange an appropriate shipping plan and minimize delays during customs declaration and clearance.

We recommend that you prepare the following items before shipping:

• Product Information: Provide product name, usage, material, quantity, weight, and size. This helps us choose the right shipping method and check the HS Code.
• Commercial Invoice: Required for export and customs clearance. It should include product value and buyer/seller information.
• Packing List: Shows package quantity, carton size, gross weight, and net weight. It helps customs and warehouses check the shipment.
• Import Information: Provide consignee details in Poland, such as VAT number, EORI number, and other customs information.
• Product Certificates: Some products may need CE certificates or other documents, such as electronics, machines, and special goods.
• Packaging Requirements: Choose suitable packaging based on the product and shipping method. Fragile or valuable goods may need extra protection.

If you’re unsure which documents you need to prepare, our team will review them in advance based on your product type and shipping method to help you minimize customs clearance risks and ensure your goods are shipped smoothly from China to Poland.

Do You Have Weekly Departures from China to Poland?

Yes, we offer reliable shipping arrangements from China to Poland, including ocean freight, air freight, rail transport, and express delivery services. Schedules and transit times vary by mode of transport, and we will recommend the most suitable solution based on your cargo type, delivery timeline, and budget.

As a professional freight forwarder, we have established long-term experience handling shipments from China to Poland and maintain stable partnerships with multiple logistics providers. 

For clients with regular shipping needs, we can reserve space in advance to help minimize the risk of space shortages or shipping delays during peak seasons.

• Sea Freight: Regular weekly departures from major Chinese ports, ideal for bulk cargo transportation and cost-effective.
• Rail Freight: Offers reliable schedules via the China-Europe Railway, providing a balance between cost and delivery time.
• Air Freight: Provides frequent flights, suitable for urgent or high-value shipments.
• Express Delivery: Offers daily service through carriers such as DHL, UPS, and FedEx, suitable for small packages and expedited delivery.

What Happens If My Cargo Is Delayed?

If your shipment is delayed, it may affect your delivery schedule and result in additional costs. If your shipment is delayed, you should contact your freight forwarder promptly to confirm the shipment’s current location, the reason for the delay, and the new estimated time of arrival.

Common problems caused by shipping delays:

Extra Storage or Port Fees

If cargo remains at a port or warehouse for too long, additional charges may apply, such as storage fees, demurrage, or other fees.

Customs Clearance Delays

Incomplete documentation, incorrect product information, or customs inspections can all lead to delays in customs clearance. If you prepare the correct commercial invoices, packing lists, and product documentation in advance, you can reduce the risks.

Impact on Delivery Schedule

Delays may result in missing sales targets, project deadlines, or production schedules. If you are an e-commerce seller or a manufacturer, it is even more important to manage your inventory in advance.

Can You Help with Amazon FBA from China to Poland?

Yes, we offer a one-stop shipping service from China to Amazon FBA warehouses in Poland, including pickup, warehousing, international shipping, customs clearance, and delivery to the FBA warehouse.

Our Amazon FBA services

Step 1: Supplier Pickup

We can pick up goods from suppliers in China and arrange the subsequent shipping process.

Step 2: Product Inspection and Packaging

We help verify FBA labels and packaging requirements to ensure the goods meet warehouse standards.

Step 3: International Shipping

We offer ocean freight, air freight, and DDP door-to-door shipping solutions to meet the diverse needs of our customers.

Step 4: Customs Clearance Services

We assist with preparing customs clearance documents and handling both export and import clearance procedures.

Step 5: FBA Warehouse Delivery

We arrange last-mile delivery to deliver the goods to the designated Amazon FBA warehouse in Poland.

Is Alibaba or Taobao shipping to Poland? 

Yes, we can help you source products from Alibaba or Taobao and ship them to Poland. Whether you’re purchasing in bulk from Alibaba or buying items from multiple sellers on Taobao, we can provide end-to-end logistics services from pickup to final delivery.

For Alibaba orders, many suppliers offer basic shipping services, but these typically do not cover the full logistics process. As a freight forwarder, we can help you pick up goods from your suppliers and select the most suitable shipping method based on the quantity, type, and delivery timeline of your goods.

For Taobao orders, many sellers primarily target the domestic Chinese market, so they typically do not offer international shipping. However, we can first consolidate packages from different sellers at our warehouse. We will then inspect the goods, combine them into a single shipment, and arrange for delivery to Poland.

What Happens If China or Polish Customs Hold My Cargo? 

If your shipment is held by Chinese or Polish customs, it usually means that customs needs to further verify the shipment information, review documents, or conduct an inspection. This may cause delays in customs clearance and lead to additional costs, such as storage and handling fees.

The most common reasons for customs detention include incomplete documentation, inaccurate product descriptions, incorrect HS Code classification, or the requirement for additional certifications for certain products. For example, electronic products, machinery, and special goods may need to comply with local import requirements.

When this situation arises, we immediately verify the reason for the detention and assist the client in preparing the necessary documents. Then, we communicate with the customs broker and relevant authorities to speed up the processing. 

Therefore, we recommend that clients provide complete product information before shipment, as this allows us to identify potential issues in advance and reduce the risk of the goods being held at customs.

Can You Help with CE Certification Documents?

Yes, we can assist you in reviewing and preparing the shipping documents related to CE certification. However, please note that the CE certification process itself is typically handled by the product manufacturer or a professional certification agency. 

As a freight forwarder, our primary responsibility is to verify that the documents are complete and to help you avoid customs clearance delays caused by documentation issues.

Can You Ship Oversized Cargo to Poland?

Yes, we can arrange for the shipment of oversized cargo from China to Poland, including pickup, packaging and reinforcement, international transport, customs clearance, and final delivery.

Unlike regular cargo, oversized shipments require more planning for loading, packaging, and transportation. Our team will coordinate each step to ensure safe delivery. Special Handling for Oversized Cargo:

Cargo Size and Transportation Assessment

Before shipment, we will collect detailed information about the cargo, including length, width, height, weight, and packaging condition. Based on this information, we will determine whether the cargo requires a specialized container, oversized truck, lifting equipment, or other resources.

Reinforced Packaging and Cargo Protection

For oversized or valuable equipment, we can arrange reinforced packaging based on the type of cargo. This may include wooden frames, treated plywood crates, protective materials, and additional securing measures.

Special Loading and Unloading

Oversized cargo typically requires more careful loading and unloading operations. We will arrange appropriate loading and unloading equipment (such as cranes or forklifts) and ensure that the cargo is properly secured before shipment.

Can You Ship Fragile Products Safely?

Yes, we can safely transport fragile items from China to Poland. For fragile goods such as glassware, electronics, lighting fixtures, ceramics, and precision equipment, we provide appropriate packaging and protection solutions. This helps minimize damage caused by impacts, compression, or vibrations during transit.

Our Protection Solutions for Fragile Items

1.Use Professional Protective Packaging

We will select the appropriate packaging method based on the type of goods.

For standard fragile items, we will wrap the products in cushioning materials such as bubble wrap, expanded polystyrene, and foam boards to minimize shocks and impacts during transit.

For high-value or particularly fragile goods, we will reinforce them using sturdy cardboard boxes, treated plywood crates, or sturdy wooden frames to enhance overall stability.

2.Secure Cargo During Transportation 

We will secure the goods inside the box to prevent damage during shipping. At the same time, we will arrange the items properly during loading. For example, we will ensure that heavy items are placed at the bottom and fragile, lightweight items are placed on top to prevent crushing and impact.

3.Add Clear Handling Labels 

For all shipments, we will label the outer packaging with clear “Fragile” and “This Side Up” markings on all sides.

4.Protect Against Moisture

For products that require protection against moisture, we will add waterproof packaging or moisture-proof materials. This helps prevent moisture or humidity from affecting product quality during shipping.

If you need to ship fragile items or other products from China to Poland, contact us today for a safe and reliable shipping solution.